Follow Up Letter Writing
The cover letter is the most common business letter utilized in the job search process. However, in order to maximize the potential of obtaining an interview, it is advisable to use a follow up letter to your cover letter.
Using both a follow up letter (pre-interview) and thank you letter (post-interview) can be an effective way to gain more attention from the employer while enabling you to display a more professional approach to the job search. With a follow up letter, you are reiterating to the employer your desire for the job position prior to being granted the interview as opposed to the thank you letter that is sent after an interview.
On this page, we will discuss the follow up letter. Visit our thank you letter page for more information on the interview thank you letter.
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A follow up letter is often synonymous with a thank you letter, but its actually a little different. In the job search process, a follow up letter is sent to a potential employer after you initially send your resume for review or after you have initially made contact with a company, BUT prior to the interview. Often times, if you are lucky, you won't get a chance to send a follow up letter. However, for many jobs, the search process can take 3-6 weeks and this is where you can utilize the follow up letter. By today's standards the follow up letter can either be in printed form or simple text in the body of an email message.
The purpose of the follow up letter is to reiterate your interest in the job. This is also helpful to encourage employer response. It is not uncommon to speak to a company representative and send a follow up letter to drive home key points in the conversation.
Is the follow up letter necessary? No. It is not as critical as a cover letter, but it can be a helpful tool in an aggressive job search campaign. Keep in mind that the majority of job seekers tend to have a passive attitude, so staying aggressive and using follow up letters can help give you the edge.
The follow up letter should follow the same format and consistency of the cover letter. Your introduction will mention either your initial resume submission or a previous conversation regarding the position. It should include a few key points that make you qualified for the position. Close the letter with an invitation to contact along with contact information. The ideal follow up letter will be short, concise and to the point, generally with less content than even a cover letter.
Its a good idea to send a follow up letter if you have not heard from the company within 1-2 weeks after resume submission or contact. In some cases, you may have information regarding the submission/review dates of certain jobs or you may have spoken to a company representative that let you know specific time frames for their job search. (Example: Company states in the job description that they are accepting resumes until May 20th). In these cases, let common sense prevail and wait a few days after the closing dates before you send the follow up letter.
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